Front Desk Administrator

Front Desk Administrator

Location: Tzaneen, Limpopo


Minimum requirements:

  • Grade 12 or equivalent.
  • Minimum 1 year experience in an administrative role.
  • Qualification in office administration or similar is preferred.
  • Computer literate with knowledge of all Microsoft Office programs.
  • Basic numeracy.
  • English and Tsonga: Read, write, and speak.


  • Customer service.
  • Multitasking and prioritizing.
  • Dependability.
  • Problem-solving abilities.
  • Ability to work under pressure.
  • Attention to detail.
  • Adaptability.
  • Interpersonal skills.
  • Ability to work in a team.
  • Professional phone etiquette.

Key duties and responsibilities:

  • Greet visitors and provide excellent customer service.
  • Handle queries and complaints via phone, email, and general correspondence.
  • Transfer calls as necessary.
  • Take messages and ensure these messages are passed to the appropriate staff member in time.
  • Provide basic and accurate information in-person and via phone/email.
  • Perform other clerical duties such as filing, photocopying, and transcribing.
  • Managing office inventory such as stationery, equipment, and furniture.
  • Oversee office services like cleaners and maintenance service providers.
  • Receive, check, and record all cleaning material delivered by the cleaning company.
  • Maintain safety and hygiene standards of the front desk area.
  • Update and maintain the stationery and marketing material registers, and the signing out of stationery and marketing material.
  • Prepare and submit daily, weekly, and monthly reports for the center manager, such as the:
    – Daily Report: activities at the front desk and the common area.
    – Daily, weekly, and monthly demographic report.
    – Weekly meeting minutes.
  • Reporting major repairs and damages.
  • Assisting with user and learner registrations.
  • Managing and updating the course waiting list spreadsheets.
  • Contacting learners for various reasons relating to course registration dates and/or course starting dates.
  • Transcribing and preparing the Monday Meeting Agenda and Minutes.
  • Provide administrative support to the Floor Managers, Trainers and  Center Manager as requested.
  • Ensure that data entries are completed accurately regarding registrations and results.
  • Undertake capturing work as required, e.g., attendance recording, data input, etc.
  • Fully participate in creative meetings and discussions towards development.
  • Organisation of files and folders on the Volume Drive.
  • Report any suspicious behaviors and happenings to the centre manager.
  • Ensure that all  visitors, users and/or learners make use of the lockers, to store their personal belongings.
  • Manage the locker system at the front desk area.
  • Develop, maintain, and encourage continuous transparent communication.
  • Make decisions that are financially responsible, accountable, justifiable, and defensible in accordance with the companies policies and procedures.
  • Communicate regularly with the other staff members.
  • Perform other duties and responsibilities, as assigned.


  • Comprehensive updated CV;
  • Certified ID Copies and drivers license;
  • Certified copies of all relevant qualifications;
  • Reputable references;
  • Please read job specification carefully and only send your CV if you meet the requirements;
  • Only experienced applications will be considered;

POPIA Disclaimer:

By sending your CV to our email address you agree to:

  • The processing of your personal information and sharing it with third parties for verification’s;
  • The exercising of your rights provided for by POPIA;
  • To acknowledge that Greys-Endoni will keep the record of your personal information confidential;

To Apply go to “Submit a CV” or mail your CV to “”

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