ASSISTANT CONTRACT ADMINISTRATOR (WESTERN CAPE)
Reference Number: TA-26
Description
KEY PERFORMANCE AREAS
1. Customer Relations
1.1 Welcome walk-in clients.
1.2 Operate the switchboard, answer incoming calls, distribute calls and take messages.
1.3 Take record and distribute messages accordingly.
1.4 Provide information to providers and l stakeholders (telephonically and via email) & provide feedback on queries.
1.5 Assist in planning and coordinating workshops.
1.6 Participate in Provincial activities (Career Expo’s, Job Fairs, and industry related Expo’s).
1.7 Provide support to internal and external stakeholders.
1.8 Assist in resolving Chamber related queries.
2. Finance Administration
2.1 Prepare and submit petty cash reconciliation to finance.
2.2 Coordinate travel arrangement for the chamber and process payments of claims.
2.3 Keep an updated claims register for incoming and outgoing claims.
2.4 Assist the chamber with assessing of DG claims.
2.5 Forward proof of payment to stakeholders once paid, if required.
3. DG Contract Administration
3.1 Verify qualification ID on SAQA website.
3.2 Assist in capturing of contracts onto the TETA system for the managing of the contracts.
3.3 Linking of Learner agreements on the TETA system for managing learners on DG funded contracts.
3.4 Assist with uploading contract deliverables onto TETA System.
4. Chamber Administration
4.1 Order office stationery and office equipment for the Chamber.
4.2 Assist with arranging workshops and meetings.
4.3 Take minutes during meetings, where necessary.
4.4 Assist in capturing travel requisitions and follow up on all travel vouchers.
4.5 Perform a variety of routine office assignment such as copying and scanning of documents, filing of various reports following
standardized office procedures.
4.6 Arrange courier and follow up on flow up of documents.
4.7 Filing of various reports, documents, correspondence, etc. following standardized office procedures.
Requirements
MINIMUM REQUIREMENTS
2. Qualification and Experience
- M + 3 in HRM / Administration or relevant tertiary qualification.
- A minimum of 2 years administrative experience.
- Exposure to ETD/SETA/Public sector environment will be an added advantage.
- Willingness to travel and work overtime.
2. Knowledge and Skills
2.1 Knowledge and Understanding of:
- Knowledge and understanding of the SDA, SDLA, NQF, SAQA.
- Knowledge of the transport industry.
- Knowledge of contract Administration.
- Knowledge of the SETAs or Skills development.
2.2 Skills
- Administration skills, project management skills.
- Good interpersonal skills (both written and verbal).
- Telephone etiquette skills.
- Computer skills including MS Word, MS Excel, MS Outlook, MS Power Point.
Only applicants who meet the minimum requirements should apply by forwarding their detailed CV and cover letter on www.teta.org.za. All applicants will be considered in terms of TETA Employment Equity Plan. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The closing date for applications Wednesday, 23 August 2023.
Work Level
Skilled
Job Type
Contract
Salary
Market Related
Duration
1 – 2 Years
EE Position
Yes
Location
Western Cape