ADMINISTRATOR
Reporting line : Head: Strategy
Division : GCEO
Scale Code : 405
Position ID : 60020211
CLOSING DATE : 08 JANUARY 2024
Reporting to the Head: Strategy : To effectively co-ordinate the day-to-day office activities, and to ensure the effective administrative running of the offices of Head: Strategy and Team.
DUTIES AND RESPONSIBILITIES:
- OPERATIONAL PLAN
- Perform secretarial and administrative duties within the Department
- Ensure effective and efficient running of the office of the Head: Strategy
- Screen and answer calls.
- Manage diary and assist with departmental administration
- Co-ordinate activities within the Business Unit or department
- Sign in and escort visitors for the Head: Strategy and Department
- Make travel bookings for Head: Strategy and Support team
- Planning of itinerary for Head: Strategy
- Organize venues for Meetings
- Co-ordinate all the activities associated with the office of the Head: Strategy.
PROJECT COORDINATION
- Assist with executing non-complex projects.
- Prepare all the documentation for the submission
- Liaise with internal and external stakeholders
ADMINISTRATION
- Schedule meetings and arrange venues
- Maintain attendance register
- Record proceeding and take minutes in meeting during Departmental meetings and office meetings and distributing them
- Accurate and timely preparation of reports
- Prepare presentations for special projects and as required from time to time
- Maintain an accurate filing system for the offices as recommended by the SABC file Management office
- Perform all other administrative duties for the office and the team
- Organizing and storing paperwork and documents in the shared drive
STAKEHOLDER MANAGEMENT
- Maintain a professional interface with stakeholders.
- Attend to telephone and email enquiries.
INHERENT/MINIMUM REQUIREMENTS
QUALIFICATIONS
- National Diploma or Degree in Administration / Business /Commerce or relevant qualification (NQF6/7)
EXPERIENCE
- 2-3 years’ experience in office Administration.
KNOWLEDGE
- Professional and business writing skills.
- Ability to maintain confidential information.
- Ability to communicate with senior management
- Ability to multitask
- Excellent telephone skills, professional, courteous.
- Advanced computer skills (MS Word, MS Excel, MS PowerPoint and Email and Internet).
- Thorough knowledge of office administration (including the ability to prioritise).
- Excellent communication skills (verbal and written).
- Excellent interpersonal skills.
- Attention to detail.
- Typing/proof reading of documents absolutely essential.
- Experience and ability to create highly professional presentations and reports.
- Project coordination skills.
- Time management skills
Apply Here: https://career2.successfactors.eu/career