Admistrative Officer



Closing Date2023/10/11
Reference NumberCLO231004-4
Job TitleAdministrative Officer (B4)
Job TypePermanent
DepartmentSec Distribution
Number of Positions1
Location – Town / CityBloemfontein
Location – ProvinceFree State
Location – CountrySouth Africa
Required Education LevelDiploma | Advanced Certificate
Job CategoryAdministrative
Job Advert SummaryClover is looking for an Administrative Officer with skills and the relevant experience to ensure administrative controls in the Bloemfontein Distribution branch.  
The successful candidate will be responsible for performing secretarial tasks to the Distribution manager, executing administrative tasks, administering and monitoring expenses and assist with general departmental needs.  
Requirements•    National Diploma
•    Business English: Fluent 
•    Computer literacy (Intermediate) 
•    Relevant experience in applying job-related concepts, techniques and processes at the required level.  
Competencies•    Proactive and action orientated.  
•    Approaches situations with an open mind and solves problems creatively.  
•    Clear and sound reasoning ability  
•    Maintains high standards.  
•    Collaborate with others to achieve a common objective.  
•    Interpersonal effectiveness  
•    Commitment and motivation  
•    Administrative capabilities  
•    Customer orientated.  
•    Communicates effectively and efficiently. 
•    Ability to plan and organize.  
Duties and ResponsibilitiesPerform secretarial tasks as per to the following positions. 
•    Distribution Manager
Perform administrative tasks.   
•    Responsible for administrative controls  
•    Ensure filing, storage, and security of documents.  
•    Co-ordinate the repair and maintenance of computer and office equipment  
•    Respond to customer queries.  
•    Deal with administrative queries  
•    Reconcile stock and place orders e.g., driver clothing etc. 

Administer and monitor expenses.  
•    Ensure data/transactions are properly recorded and entered the DFSA accounting system. 
•    Assist with the annual audit.  
•    Maintain financial files and records.  
•    Issue, code and authorize purchase orders.  
•    Reconcile the accounts payable.  
•    Administer accounts and prepare payments.  
Assist with general departmental needs.  
•    Support with ad-hoc requests  
•    Prepare presentations.  
•    Arrange functions, meetings, workshops etc.  
•    Make flight, travel, and accommodations arrangements (domestic and abroad)  


We are committed to Employment Equity and Transformation. Preference will be given to employees from designated groups.

Apply now

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