| Closing Date | 2023/10/16 |
| Reference Number | BIL231009-1 |
| Job Title | Admin Clerk |
| Department | Warehousing |
| Office / Facility | Rosslyn Automotive |
| Reporting To | Facility Manager |
| Job Type Classification | Permanent |
| Location – Country | South Africa |
| Location – Province | Gauteng |
| Location – Town / City | Pretoria – Rosslyn |
| Job Purpose | To ensure that all processing and filing of documents for all the customers are done in accordance with the BidvestIL Standard Operating Procedures. Ensure that all vehicles are compliant with the BMW standards and manage KPI Performance reports. |
| Qualifications & Experience | Senior certificate (Grade 12) or equivalent Valid Code 08 Drivers License |
| Key Responsibilities | Customer Satisfaction: Quick response to Customer queries and resolving thereof Support Customer Liaison and also focus on minimising risk Administration: Ensure processes and procedures are in line with the customer expectation Checking accuracy of all daily transactions executed by the Dispatch Yard Drivers / Team Leaders Analyse variances on reports and resolve queries daily Reporting of anomalies picked up and manage the resolving thereof Correct movement of vehicles on SAP F2 damage inspection report to be captured weekly Handing out of vehicles to be pulled and reparked Capturing of all vehicles imported and exported Updating of billing Updating of imports expected by the client Capturing of information on SAP KPI’s & Reporting: Ensure on time submission and accuracy of daily/weekly / monthly management reports Communicating daily/ weekly/ monthly KPI and performance reports Maintain the KPI board ISO: Ensure processes and procedures are followed as per the customer expectation Filing of all operational documentation daily as per ISO procedure SHE: Reporting of any incident as and when it happens Ensure compliance to correct PPE at all times Ensuring compliance to SHE procedures and standards Monthly SHE checklists to be completed Adherence to specific SHE appointment 5S: Ensuring the maintaining of 5S in areas of responsibility 5S checklists to be completed continuously General Administration: Maintain proper archiving procedures Recording, filing and archiving of operational documentation |
| Skills & Competencies | Knowledge: General administration Reporting and Statistics SHE & ISO Cargo Wise, EVL Skills: Ability to handle stress and to work under pressure Customer Service Skills Good verbal and written communication skills Attention to detail English – Good Speak, Read and Write Strong planning and organisational skills Flexible to work overtime if and when required Team player Well developed computer skills in Excel, Word, Outlook Scanner Handling |
POLICY
Bidvest International Logistics remains committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.