Registry Clerk- Office of the HOD

Registry Clerk- Office of the HOD

Job Details
Department of Economic Development

Reference Number : REFS/019086
Directorate : Executive Support Services
Number of Posts : 1
Package : R202 233,00 plus benefits
Enquiries : Lebohang Molefe/Lwandile Phaledi/ Siphiwe Nhlapho-011 355-8540/8526/8540

Requirements :

Diploma/ National Diploma in Secretariat/ Archives and Records Management/ Information Management. 1-2 years’ experience in the HOD/ CEO office.

Duties :

1 Handle incoming and outgoing correspondence • Receive all mail • Sort, register and dispatch mail • Distribute notices on registry issues • Undertake spot checks on post to ensure no private post is included • Lock post in postbag for messengers to deliver to Post Office • Open & maintain remittance register. • Record all valuable articles as prescribed in the remittance register 2 Handle incoming and outgoing faxes • Incoming faxes should be delivered within 60 minutes of receipt to the intended addressee. • Record all incoming and outgoing faxes in the registry book as well as in the computer program designed specifically for registry. • Outgoing faxes, bar urgent ones, should be faxed within 30 minutes of receipt. • Compile a daily report of incoming and outgoing faxes. 3 Dispatching of post • Official letters addressed to persons by name are delivered to them unopened. • Confidential envelopes are delivered unopened to the addressee. • Ensure that special registered post envelopes are used and properly sealed. • Ensure that the messenger receives a receipt from the post office. 4 Render effective filing and record management service • Opening and close files according to record classification system. • Filing/storage, tracing (electronically/manually) and retrieval of documents and files • Complete index cards for all files 5 Process documents for archiving and/ disposal • Electronic scanning of files • Sort and package files for archives and distribution • Compile list of documents to be archived and submit to the supervisor. • Keep records for archived documents. • Issue out files to officials on request
Notes :

Applications to be submitted online only. Preference will be given to applicants residing in Gauteng.
Employer : Department of Economic Development

Location : 56 Eloff Street Johannesburg

Closing Date : 16-10-2023

Criteria Questions
Do you have the required qualification
Do you have the 1-2 years experience in the Office of the HOD/ CEO

Please Notes :

Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.

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