{"id":490,"date":"2023-07-03T07:16:07","date_gmt":"2023-07-03T07:16:07","guid":{"rendered":"https:\/\/sendcv.creativemindz.co.za\/?p=490"},"modified":"2023-07-03T07:16:08","modified_gmt":"2023-07-03T07:16:08","slug":"project-administrator","status":"publish","type":"post","link":"https:\/\/sendcv.creativemindz.co.za\/index.php\/2023\/07\/03\/project-administrator\/","title":{"rendered":"Project Administrator"},"content":{"rendered":"\n
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VACANCY: PROJECT ADMINISTRATOR<\/strong>

Closing Date for application: Tuesday 07 July 2023<\/strong><\/p>\n\n\n\n

Position : <\/strong>Project Administrator
Department : <\/strong>Waste Minimisation Strategy and Projects
Location :<\/strong> Head Office
Level : <\/strong>Task level 10\/C2
Reporting to : <\/strong>Senior Manager: Capital Planning and Execution<\/p>\n\n\n\n

The purpose:
<\/strong>To ensure that administration in the CPE department is effectively carried out and Capex budget is spent within the planned timeframe; ensuring adherence of all processes around administration and Capex budget to the Company\u2019s Policies and Procedures; while the incumbent adopts basic management\u2019s requirements, i.e. Planning, Organising and Controlling.<\/p>\n\n\n\n

Key Responsibilities:<\/strong>
\u2713 In charge of administration duties in the department.
\u2713 Provide administrative support to Senior Manager: CPE and Project Managers (Planning and Project Execution).
\u2713 Project administration.
\u2713 Create projects on SAP.
\u2713 Create requisition numbers for each payment certificate and obtain purchase order from SCM Department.
\u2713 Record all payment certificates for the controlling of expenditure per project.
\u2713 Keep records of all payment certificates as submitted to Finance Department for payment;
\u2713 Follow up on payments and\/or queries.
\u2713 Create payment certificates for other departments (IT, Facilities), using Capex.
\u2713 Control Capex budget on internal control sheet and spreadsheet.
\u2713 Payment of invoices. Record submission of Preliminary Design Reports (PDR\u2019s), building plans, SDP for approval.
\u2713 Maintenance of folders on common drive (CPE folder) for effective filing purposes and accessibility of information to the department.
\u2713 Monitoring filing for project managers, ensuring that reports monthly, quarterly, Exco, Opsco etc and other documents are filed accordingly.
\u2713 Keeping records of completion certificates per financial year.
\u2713 Coordinate logistical needs and needs of new staff.
\u2713 Scheduling of meetings and workshops.
\u2713 Consolidate information for project meetings.
\u2713 Arrange functions and team sessions.
\u2713 Take minutes of all meetings.<\/p>\n\n\n\n

Minimum Requirements:
Minimum Qualifications:<\/strong>
\u2713 Grade 12.
\u2713 3 years National Diploma in Project Administration and other related qualifications. (NQF level 6).<\/p>\n\n\n\n

Minimum Experience:<\/strong>
\u2713 3 years\u2019 experience in Project administration with knowledge of SAP.
\u2713 3 years\u2019 experience in Project administration, background of financial admin and understanding of civil engineering field.<\/p>\n\n\n\n

Required Competencies:
Knowledge:<\/strong>
\u2713 Knowledge of MS Office systems used in the department.
\u2713 Understanding of Policies and Procedures of the organisation.
\u2713 Project schedule development.
\u2713 Project Management discipline.<\/p>\n\n\n\n

Skills:<\/strong>
\u2713 Diligence, highly attentive to detail, alert with good verbal and written communication skills.
\u2713 Responsibility.
\u2713 Attention to detail.
\u2713 Ability to work independently and self-reliant.
\u2713 Integrity and honesty.
\u2713 Administrative skills.<\/p>\n\n\n\n

Behaviours
<\/strong>\u2713 Planning, coordination and organising.
\u2713 Tolerance.
\u2713 Flexibility.
\u2713 Confidentiality.<\/p>\n\n\n\n

Particulars of advertiser:<\/strong>
Interested applicants <\/strong>must submit a comprehensive CV together with certified copies of identity document and
qualifications to recruit082023@pikitup.co.za <\/strong>by no later than the 07 July 2023<\/strong>. No late applications will be
considered. Please ensure that the correct position is inserted in subject line of email. For enquiries contact
Shirley Tjiane 087 357 1086<\/strong><\/p>\n\n\n\n