{"id":380,"date":"2023-06-27T05:50:22","date_gmt":"2023-06-27T05:50:22","guid":{"rendered":"https:\/\/sendcv.creativemindz.co.za\/?p=380"},"modified":"2023-06-27T05:50:23","modified_gmt":"2023-06-27T05:50:23","slug":"ceos-administrative-assistant","status":"publish","type":"post","link":"https:\/\/sendcv.creativemindz.co.za\/index.php\/2023\/06\/27\/ceos-administrative-assistant\/","title":{"rendered":"CEO&#8217;s Administrative Assistant"},"content":{"rendered":"\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"200\" height=\"200\" src=\"https:\/\/sendcv.creativemindz.co.za\/wp-content\/uploads\/2023\/06\/download-2-7.jpg\" alt=\"\" class=\"wp-image-381\" srcset=\"https:\/\/sendcv.creativemindz.co.za\/wp-content\/uploads\/2023\/06\/download-2-7.jpg 200w, https:\/\/sendcv.creativemindz.co.za\/wp-content\/uploads\/2023\/06\/download-2-7-150x150.jpg 150w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/figure>\n\n\n\n<p><strong>CEO\u2019s ADMINISTRATIVE ASSISTANT<br>(Basic Salary + Benefits: R 346 378.68 per annum)<\/strong><\/p>\n\n\n\n<p>The Council for the Built Environment (CBE), located in Hillcrest, Pretoria, has the above permanent position available for immediate appointment.<\/p>\n\n\n\n<p><strong>PURPOSE: <\/strong>To provide secretarial support to the Chief Executive Officer (CEO) and an administrative support function on all matters within the Unit.<\/p>\n\n\n\n<p><strong>KEY RESPONSIBILITIES:<br>SECRETARIAL SUPPORT<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manage the diary of the CEO.<\/li>\n\n\n\n<li>Manage the content of emails and follow up on urgent emails to ensure they are actioned<br>accordingly by the CEO.<\/li>\n\n\n\n<li>Schedule meetings and secure the appropriate meeting room.<\/li>\n\n\n\n<li>Follow up on meetings \/ appointments with internal and external stakeholders.<\/li>\n\n\n\n<li>Prepare the necessary documentation for scheduled meetings (e.g. maps, directions and parking arrangements).<\/li>\n\n\n\n<li>Screen telephone calls and take messages.<\/li>\n\n\n\n<li>Direct messages to the correct role players in a professional manner.<\/li>\n\n\n\n<li>Welcome the CEO\u2019s visitors on arrival at CBE.<\/li>\n\n\n\n<li>Coordinate \/ prepare refreshments for the CEO\u2019s visitors.<\/li>\n\n\n\n<li>Coordinate travel for employees in the Unit &#8211; prepare travel requisitions, arrange flights,<br>accommodation and car hire.<\/li>\n\n\n\n<li>Quality check all documents issued by the Office of the CEO.<\/li>\n\n\n\n<li>Act as liaison between internal and external stakeholders.<\/li>\n<\/ul>\n\n\n\n<p>MEETING COORDINATION<br>\u2022 Arrange meetings and appointments for the CEO.<br>\u2022 Confirm dates of meetings with the CEO and attendees.<br>\u2022 Diarise meeting dates and arrange venues and refreshments.<br>\u2022 Prepare attendee packs for the CEO and file meeting packs for record purposes.<br>\u2022 Send electronic packs to attendees for meetings.<br>\u2022 Ensure delivery of packs to attendees prior to meetings.<br>\u2022 Draw up meeting agendas by obtaining input on agenda items from attendees.<br>\u2022 Take minutes during Executives meetings including all of the CEO\u2019s internal meetings.<br>\u2022 Develop and keep records of meeting minutes.<br>\u2022 Draw and follow up on action lists.<\/p>\n\n\n\n<p><strong>TRAVEL ADMINISTRATION<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Confirm approval of travel requisition prior to employees\u2019 scheduled travel.<\/li>\n\n\n\n<li>Prepare itinerary to include travel details &#8211; dates and times of travel, maps\/directions,<br>address, phone number, e-mail, parking, names of people to meet for the CEO, and other Executives\/employees travelling with the CEO.<\/li>\n\n\n\n<li>Confirm travel schedules a few days prior to events.<\/li>\n\n\n\n<li>Submit approved travel claims for payment.<\/li>\n<\/ul>\n\n\n\n<p>ADMINISTRATION<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Respond to basic queries from external stakeholders on behalf of the CEO.<\/li>\n\n\n\n<li>Take minutes at the CEO\u2019s meetings and distribute to the relevant role players.<\/li>\n\n\n\n<li>Type business letters, memoranda and general correspondence for both internal and external purposes.<\/li>\n\n\n\n<li>Assist in conducting research and preparation of speeches\/presentations for the CEO.<\/li>\n\n\n\n<li>Assist in preparing and monitoring the budget for the CEO\u2019s Office.<\/li>\n\n\n\n<li>Ensure that effective and efficient administrative processes are in place in the CEO\u2019s Office.<\/li>\n\n\n\n<li>Review the electronic filing system on a regular basis.<\/li>\n\n\n\n<li>Assist the CEO to monitor:<br>\u27a2 delivery of key tasks<br>\u27a2 implementation of resolutions from Council, Council Committees and EXCO meetings<br>\u27a2 governance and compliance<\/li>\n\n\n\n<li>Coordinate stationery requirements for the Unit.<\/li>\n\n\n\n<li>Coordinate internal events for the Unit.<\/li>\n\n\n\n<li>Assist with other administrative duties as and when required.<\/li>\n<\/ul>\n\n\n\n<p>MINIMUM REQUIREMENTS<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Advanced (NQF5) Certificate in Secretarial\/ public administration \/office management\/<br>communication or equivalent qualification<\/li>\n\n\n\n<li>Three (3) years\u2019 experience in a Secretarial function \/ personal assistant\/ Office management\/ provide Administration support to a Senior or Executive manager in any sector.<\/li>\n\n\n\n<li>Affiliation with voluntary association for public administrators, personal assistants or<br>secretaries will be an advantage but not a prerequisite or a requirement<\/li>\n<\/ul>\n\n\n\n<p><strong>COMPETENCIES<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Typing and MS Office Suite proficiency<\/li>\n\n\n\n<li>Excellent communication (verbal, presentations, and submission)<\/li>\n\n\n\n<li>Strong minute-taking experience<\/li>\n\n\n\n<li>Ability to execute coordination in the CEO\u2019s office<\/li>\n\n\n\n<li>Professionalism<\/li>\n\n\n\n<li>Efficiency<\/li>\n\n\n\n<li>Flexibility<\/li>\n\n\n\n<li>Attention to detail<\/li>\n\n\n\n<li>Confidentiality<\/li>\n<\/ul>\n\n\n\n<p>Applications must be submitted, with a detailed CV quoting the title of the position, by e-mail to<br><strong>hradmin@cbe.org.za<\/strong> by <strong>03 July 2023.<\/strong> Applicants not contacted within four (4) weeks of the<br>closing date should consider their application unsuccessful. It is the applicant\u2019s responsibility to<br>have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).<\/p>\n\n\n\n<p><strong>NB:<\/strong> This is a re-advertisement of the CEO Administrative Assistants, those who applied based on the previous advert, need not re-apply as their CVs will still be considered.<\/p>\n\n\n\n<p><strong>The CBE is committed to achieving and maintaining diversity and equity employment, especially of race, gender, and disability<\/strong><\/p>\n\n\n\n<p>People with disabilities are encouraged to apply<\/p>\n","protected":false},"excerpt":{"rendered":"<p>CEO\u2019s ADMINISTRATIVE ASSISTANT(Basic Salary + Benefits: R 346 378.68 per annum) The Council for the Built Environment (CBE), located in Hillcrest, Pretoria, has the above permanent position available for immediate appointment. PURPOSE: To provide secretarial support to the Chief Executive Officer (CEO) and an administrative support function on all matters within the Unit. KEY RESPONSIBILITIES:SECRETARIAL [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[48],"tags":[],"class_list":["post-380","post","type-post","status-publish","format-standard","hentry","category-administrative-assistant","entry"],"_links":{"self":[{"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/posts\/380","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/comments?post=380"}],"version-history":[{"count":1,"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/posts\/380\/revisions"}],"predecessor-version":[{"id":382,"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/posts\/380\/revisions\/382"}],"wp:attachment":[{"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/media?parent=380"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/categories?post=380"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sendcv.creativemindz.co.za\/index.php\/wp-json\/wp\/v2\/tags?post=380"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}