Admin Clerk: Operating Licence Adminstration

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PROVINCE OF THE EASTERN CAPE
VACANCY CIRCULAR 15 of 2021/22 (OTP; DPW&I; DSD; DoT + GFMS; DSRAC & DHS)
CLOSING DATE: 28 DECEMBER 2021 @ 10:00

DEPARTMENT OF TRANSPORT (DOT)

The Department of Transport in the Eastern Cape is an equal opportunity, affirmative action
employer. Females and disabled persons are encouraged to apply. Employment Equity
targets of the Department will be adhered to

ADMIN CLERK: OPERATING LICENCE ADMINISTARTION
Salary: R 176, 310.00–R 207, 681.00 per annum (Level 05)
Centre: Sarah Baartman (Ref.DOT 50/12/2021)

Requirements: National Senior Certificate or Equivalent qualification. No experience required.

Knowledge: Knowledge of clerical duties, practices as well as the ability to capture data,
operate computer and collecting statistics. Knowledge and understanding of the legislative
framework governing the Public Service. Knowledge of working procedures in terms of the
working environment.

Duties: Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Collect documents/packages from various stakeholders as required. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Provide personnel administration clerical support services within the component: Keep and maintain personnel records in the component. Arrange travelling and accommodation. Support the management of payroll and distribution of payslips. Ensure the distribution of assets and equipment.

Enquiries can be directed to Mr M.L Ngcobo/Mrs N. Nyamakazi 043 604 7455/7458

Please take note, NO hand delivered applications will be allowed due to COVID 19. Applicants
can apply online using www.ecprov.gov.za through E-recruitment system.

NOTE: Applications must be submitted on a Z83 Form, obtainable from any Public Service department or on the internet at http://www.ectransport.gov.za/documents/Z83%20FORM.pdf which must be signed and should be accompanied by a recently updated, comprehensive CV. The applicant must submit copies of qualifications, identity documents and drivers licence (where appropriate) and any other relevant documents. Such copies need not be certified when applying for a post. The communication from HR regarding the requirements for certified documents will be limited to shortlisted candidates. Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons with disability and women are encouraged to apply. For SMS posts all shortlisted candidates will be subjected to a technical exercise that intends to test relevant technical elements of the job. The selection panel will recommend candidates to attend a generic Managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessment. The department welcomes applications from all racial groups. However, in making appointments preference for these posts will be given to the designated groups in pursuit of departmental EE targets. Woman and people with disability are encouraged to apply. In terms of DPSA Directive for SMS appointments, applicants are required to produce or attach a pre-entry Certificate for entry into the SMS posts and the full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.

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